Share and track
property documents.

InstaDocs streamlines the due diligence process by providing secure and easy access to documentation for buyers and tracking capabilities for Agents.

On-Market
Off-Market

Simple. Secure

InstaDocs simplifies the due diligence process for prospective buyers, provides insightful document tracking metrics for agents, and keep vendors in the loop with downloadable reports.

Seamless. Integrated.

The InstaDocs dataroom is integrated with all premium listing packages on the DevelopmentReady and CommercialReady platforms.

When an InstaDocs dataroom is enabled, the buyers can request access directly via the property listing page.

Get Started
Add InstaDocs to your Off-Market campaign today

Off-market? No Problem.

InstaDocs supports off-market campaigns, so you can run a secure, professional sales process no matter the stage.

Trusted

InstaDocs is a trusted value-add resource in the sales process for Australia’s largest commercial real estate agencies.

InstaDocs has become our preferred method for supplying a data room to prospective purchasers. The InstaDocs system allows our agency to supply delicate information to prospective buyers with the confidence of knowing who is accessing the documents. The fact that InstaDocs embedded into commercialready.com.au and developmentready.com.au is no doubt the reason why it has fast become one of the most crucial elements to our marketing campaigns. This innovation in web listing technology was much needed and is highly appreciated. Now owners can know that anybody receiving the sensitive information regarding their property is done so with a level of security which allows both the owner and the agent the comfort of understanding who has access to this information.
Daniel DoranCBRE
Daniel Doran
We’ve been using InstaDocs for some time now and we absolutely love the product - I couldn’t recommend it more"Many of our buyers have commented on how handy using InstaDocs was and We certainly look forward to using the dataroom many more times for future campaigns on DevelopmentReady & CommercialReady.
Jared JohnsonHarcourts Coastal Commercial Co-Director
Jared Johnson
InstaDocs is an extremely user-friendly platform with easy ‘one-click’ access to all your information. It’s a great source of filtering qualified buyers and can really be utilised as its own CRM with all contact details available to view and utilise for individual or bulk emails. It allows you to move freely between campaigns with no confusing screen changes or pop-ups. Buyers seem to enjoy the ease of access to information and it provides great credibility to your campaign. Get on board, InstaDocs is a great addition to your campaign.
Richard McCouaigAssociate Director - Cushman Wakefield Gold Coast
Richard McCouaig
At present there is no rival solution for the commercial property industry that does what InstaDocs does protecting the sensitive data exchanged in the lead up to a sale. When selling a site of scale as agents we need peace of mind knowing all the vendors personal details and sensitive information is safe and secure. Up until the introduction of InstaDocs, we were sending emails with attachments which resulted in potential leaks, lost correspondence, and a lack of coherence. The access code to enter the data room not only increases security and ease of use but also gives us transparency about who is engaging with those documents, how often, how long for and when.
James ThorpeSenior Director Sales & Investment - Knight Frank
James Thorpe
To say that I am a fan of this dataroom is an understatement. It has made my life as a commercial real estate agent so much easier. 

Past practice of selling sizable or complicated real estate has relied on multiple due diligence files being set up or the use of dropbox or commercial datarooms run by others. All these practices had their drawbacks and difficulties. 

The ability to control our own dataroom and monitor the usage has improved efficiency, client reporting and most importantly response times with buyers.

The team behind InstaDocs are quick to respond to any queries we may have and are certainly receptive to new ideas.

I look forward to working with InstaDocs for a long time.
Brett WilkinsDirector of Capital Markets, WA
Brett Wilkins
I am thrilled with how InstaDocs has transformed our workflow and has now become an integral part of the smooth delivery of our services.  
 
From the moment we started using InstaDocs, we immediately noticed a significant boost in efficiency. The platform's intuitive interface and powerful features have revolutionized the way we handle our documentation delivery. No longer do we wrestle with cumbersome manual paperwork or confusing file management systems. InstaDocs has simplified everything. It is now a standard inclusion in all our appointments.  
 
InstaDocs has not only positively impacted our workflow but has also elevated the overall productivity and added a layer of capturing contact details & client engagement with the disclosure documents. If you're searching for a way to simplify your documentation processes and track engagement then, InstaDocs is the answer you've been looking for.
Robert DunneDirector, Commercial Sales, Brisbane
Robert Dunne

User case

Step 1

Property Listing

Alex, a real estate agent, has recently listed a property on a listing portal such as DevelopmentReady or CommercialReady.

Step 1

Search for a property

Jacinta, a property developer, is monitoring property listings in the Gold Coast, Australia. She would like to develop townhouses in a growing area.


She finds a property that sparks her interest and enquires with the agent.

Step 2

Upload and organise documents

Alex is responsible for ensuring that potential buyers have access to the due diligence documents in an organised and secure way.

Step 2

Gain access to the InstaDocs dataroom

After initial discussions about the property, Jacinta requires the documentation in order to complete her feasibility report.


The agent subsequently grants Jacinta access to the InstaDocs dataroom.

Step 3

Set permissions and share

After uploading and organising the documentation, Alex can set the data-room security permissions and share a link to prospective buyers.

Step 3

View the documentation

Jacinta finds all the relevant documentation such as floor plans, easements, and contracts of sale in the InstaDocs dataroom.


She uses this information to complete her feasibility and due diligence.

Step 4

Track and Report

After sharing the data-room with prospective buyers, Alex can then track what documents they have viewed, how many times and for how long, as well as any downloads.


To keep Alex’s vendor in the loop, a vendor report can be exported, this report conveniently redacts buyers contact information.

Step 4

Make an informed decision

With her feasibility report now complete, and with the confidence that she is able to make this project work, Jacinta is happy to proceed to negotiate with the agent to find a deal that works for both herself and the vendor. 

Need More info?

Frequently asked questions

Everything you need to know about the product and billing.

InstaDocs is a virtual dataroom solution that provides a secure platform for agents to share confidential real estate documents with prospective buyers.

InstaDocs provides granular activity tracking, which allows agents to track individual document views and downloads by prospects. Agents can also see the total number of times a document has been viewed, the total viewing time, and the latest time it was viewed.

InstaDocs is suitable for all residential and commercial real estate agencies.

InstaDocs offers features such as customizable permissions, document tracking, mobile verification, vendor reports and detailed activity logs.

InstaDocs uses Amazon’s IAAS cloud for complete infrastructure and product security. All important documents and files are stored “on shore” in Amazon’s data center in Sydney. The platform employs a 2048-bit SSL encryption layer to ensure secure data transport, and allows for individual user access control, granting or revoking access to the Dataroom. Additionally, InstaDocs provides a full audit trail to monitor changes made to file folders, and real-time user engagement tracking to monitor user views and downloads.

Yes, InstaDocs is accessible on mobile devices through web browser.

Please see the dataroom pricing here.

If you’re selling a development site or tenanted investment site, we support the usage of InstaDocs via the listing package only. Outside of those parameters, InstaDocs is supported without a listing package. Contact us to find out more.

Yes, you can extend your dataroom for an additional 6 months for a flat fee of $750.

Still have questions?

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